Personal Assistant

Hassett People Solutions

Highly regarded family law firm located in Melbourne seeking experienced & motivated Personal Assistant. Attractive salary on offer

  • Genuine Career Progression
  • Melbourne Locale
  • Attractive Salary Package Commensurate on Experience
ABOUT OUR CLIENT AND ROLE

Our client is a family law firm located in Melbourne, with a fantastic reputation to both its clients and employees. They are dedicated to achieving the best possible outcome and ensure that their clients are provided with the highest quality advice and support.

Due to an extended period of growth, they are now looking for a highly motivated and experienced Personal Assistant to join their dynamic team. The successful encumbent will be responsible for providing timely, efficient and effective professional and confidential secretarial and administrative support. 

DUTIES & RESPONSIBILITIES 
  • Diary management and control of deadlines especially interlocutory timetables, Court hearing dates, and deadlines for responses;
  • Management of Court documents;
  • Client billing and debtor follow up;
  • Organise cheque receipts and disbursement paperwork;
  • Lawpoint searches (business name and company searches, bankruptcy searches and title searches);
  • Answering telephones, taking instructions and/or taking accurate messages;
  • Taking instructions and completing tasks with minimal assistance;
  • General duties i.e. photocopying, faxing, opening and closing files;
  • Following all of policies and procedures;
  • Assist other members of team when necessary, including reception relief;
  • Other duties as requested by principal.
SKILLS & EXPERTISE
  • Experience within a family law firm is highly regarded;
  • Demonstrable experience in an administrative/PA role in a highly pressurised environment requiring tact, judgement and discretion in handling internal and external contacts;
  • Diary management, researching and arranging appointments;
  • Expert level in use of Outlook, intermediate level of use of Word, Excel and Powerpoint;
  • Highly developed time management skills and ability to manage varied and conflicting demands to agreed standards and timelines;
  • Demonstrated ability to maintain high level of confidentiality;
  • Proven skills in organising and monitoring relevant documentation for meetings and court proceedings;
  • Be highly organised and proactive and able to hit the ground running.
HOW TO APPLY

Click the 'Apply' button and attach your current resume and cover letter. Please note that only shortlisted candidates will be contacted.