Senior Fund Administrator

Stirling Andersen

My client, a privately owned Corporate Services firm is looking for a Senior Funds Administrator to join their department

  • Corporate Service provider
  • Dublin based
  • Competitive salary D.O.E
Senior Fund Administrator
To provide professional and first-class administration services to a portfolio of complex clients in line with the defined business activities. To maintain and develop relationships with team clients and to promote the positive image of the company through the professional application of services and knowledge. All tasks to be carried out efficiently and effectively, in accordance with company procedures. The Senior Corporate Officer will interact with the Management and Directors as well as other teams within other group entities where relevant (e.g. in case of common clients).

Key Result Areas
  • Provide excellent levels of client service in line with company standards, procedures and guidelines
  • Maintain and update client documentation accurately
  • Maintain an accurate and high standard of client reporting records
  • Take responsibility for own personal development, in line with agreed annual performance objectives
  • To act at all times in accordance with company values
Primary Contacts
  • Senior Manager
  • Administration Team
  • All directors
  • Accounting Team
  • Management team Intermediaries
  • Team clients
  • External auditors for own and team clients Requirements
  • * University degree in Law or similar professional qualification Experience
  • * Experience of developing and coaching others
  • * Adequate Irish professional experience as legal officer, fund administrator, company secretary, preferably in PE/PE funds
  • * Comprehensive knowledge and understanding of the Irish Company Law and companies regulatory requirements; i.e. RCS filing, Apostilla formalities etc.
  • * Knowledge of fund operations and Irish fund structures
  • * Knowledge of Transfer Agency operations for closed ended funds
  • * Good knowledge and understanding of AML and KYC requirements
  • * Ability to review and/or prepare comprehensive board minutes
  • * Working knowledge of Microsoft Office
Skills and Abilities
  • * Proficiency in English language, both written and spoken + Other language skills
  • * Persuading and influencing
  • * Decision making with conflicting and demanding deadlines
  • * Ability to communicate effectively on matters at Board level + Ability to oversee internal projects
Personal qualities
  • * Integrity
  • * Adaptable and versatile * Discrete and tactful
  • * Emotional resilience
  • * ‘Can do’ attitude combined with the ability to work independently
  • * Role model demonstrating appropriate office conduct and attitude to work
  • * Strong commitment to client service excellence
  • * Proactive and disciplined approach to work
  • * Progressive and takes responsibility for self-development and that of others
  • * Results driven
Main responsibilities
  • Act as a single point of contact for corporate services of the PSF existing clients, new business and prospects;
  • Coordinate the preparation of the board meetings and other statutory meetings for the PSF and its clients;
  • Take and draft minutes of board and other meetings, draft other legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions, for the approval and signature of the relevant directors/managers;
  • Process the fund investment transactions from the administration side;
  • Process the AML/KYC and client/investor onboarding;
  • Process the capital transactions (closings, capital calls, distributions, capital increases).
  • Assist the PSF clients in the execution by the company appointed board members of various types of agreements, including financing agreements;
  • Assist the PSF clients with the incorporation of various legal types of companies and partnerships;
  • fMaintain and regularly monitor the PSF compliance framework and carry out relevant KYC/AML checks in accordance with the regulatory requirements and to company standards;
  • Draft and maintain relevant procedures and processes up to date;
  • Liaise and coordinate with relevant counterparties for the opening of bank accounts for new companies;
  • Liaise and coordinate with notaries, Irish administrations and legal counsels;
  • Liaise and coordinate with internal and external auditors, accountants;
  • Ensure that all statutory filing, records and files of the PSF and its clients’ companies are up to date and accurate;
  • Assist with the training of junior Staff and/or Trainees, when required;
  • Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable. Other responsibilities
  • From time to time, support the Senior Manager or Directors with other tasks and activities, relative to their responsibilities and in accordance with the employee’s competencies;
  • Ensure adequate cover of tasks is maintained within the Corporate Team and in accordance with the employee’s capabilities and capacity.