Auckland Branch Administrator

OCS Services Pty Ltd

Permanent Full Time Branch Administrator position for organized, fast, detailed individual with computer savvy and excellent communication skills.

  • Diverse role in a great team
  • Central Auckland location
  • Work for the largest family-owned facilities management company in the world
At OCS we offer our customers full professional cleaning and facilities management services throughout New Zealand. With close to 4000 staff working with us across New Zealand, we can offer a range of opportunities for people with the right drive, experience and ambition.

Our Auckland team is looking for a fast, organized and detailed Branch Administrator to manage all administration responsibilities for a dedicated branch within the Greater Auckland Cleaning Division of OCS, as well as provide administrative support where needed across the branches.

This is a full-time position of 40 hours/week - from time to time you may be required to work extra hours so some flexibility will be advantageous.

The Auckland Administration Team is lauded across the region for their expediency and completeness of administrative service. Therefore, to join this well-oiled team, you must be able to demonstrate the following characteristics:
  1. At least two years of relevant experience
  2. Relevant tertiary qualification in economics, accounting and/ or business desirable
  3. Proficiency in the use of accounting softwares, SAP experience preferred 
  4. Experience completing payroll working with hourly rates 
  5. You are a star multi-tasker, able to prioritize "urgent" requests left, right and centre, all whilst maintaining excellent standards of service to internal and external customers.
  6. You have medium to advanced proficiency in MS Office, particularly having ability to generate and create professional reports using Excel, Word and PowerPoint, with a history of picking up new applications quickly.
  7. Your attention to detail is second to none as you live the value of getting details right the first time as a way to increase business efficiency.
  8. You thrive under pressure, delivering your best work within deadlines whilst supporting and cheering on your team members to succeed as well.
  9. No task is too big or too small for you. Your peers praise your flexibility and team approach to getting things done.
  10. Phone calls and other interruptions don't take you off balance; you have the ability to focus no matter what is going on around you.
  11. You have a diverse communication skill set, able to achieve clarity and fullness of information as well as positive relationships with anyone you work with.
  12. You are a lifelong learner and encourage feedback as a way to support your professional development.
Responsibilities include but will not be limited to:
  1. Assisting in preparing budget reports
  2. Verifying transactions and reporting anomalies to management
  3. Raising purchase orders and sales orders
  4. Problem-solving any queries from the accounts team
  5. Collating information from timesheets for processing payroll and entering details into spreadsheets for payment approval
  6. Maintaining accurate employee information and following up managers where updates or information may be required
  7. Ordering stock, maintaining and preparing stocktake reports
  8. Responding to any queries relating to wages and processing amendments and on-demand requests as required
  9. Preparing customer and employee letters for the operations team
  10. Processing all sales contracts, amendments, order forms and new customer files
The right individual for this role will be an experienced, highly competent and trustworthy branch administrator who will not only be able to maintain the regional acclaim of this division under a high-pressure environment, but also use their skills and efficiency to take our industry-leading Commercial Cleaning Division to even greater heights.
If this sounds like the role you’ve been looking for, submit your CV and cover letter today.