Office Administrator

Recruitment Alternative

Are you a proactive and skilled at Administration? Be part of an amazing organisation that is passionate about the community and their welfare.

  
Office Administrator (part-time)
  • A purpose driven organisation
  • Attractive Salary
  • Flexible working environment
  • Interesting & varied role
About the Employer
Our client has been in operation since 1865, with a mission for caring for people, transforming lives and reforming society. Working in over 130 countries, they deliver a range of services to the vulnerable members of the New Zealand society.
  
About the Role:
Our ideal candidate will work efficiently  and collaboratively to ensure smooth delivery of a range of Reception and Administrative responsibilities.  We are looking for a self-directed and positive individual with strong attention to detail, proficient in MS Office Suite, the ability to work autonomously with excellent written and verbal communication skills. Your genuine interest in social services will be a key motivating driver in providing a personal sense of job satisfaction.
  
Benefits:
  • Variety of tasks and opportunity to learn new things
  • Part-time hours supporting work-life
  • Highly respected organisation
  • Autonomous, self-driven role  
Duties:
  • Manage Diary and appointments for The Director 
  • General Reception - answering phone calls, printing, photocopying and scanning, client meet & greet, mail collection and distribution
  • Ensure the office & administrative systems and processes are all organised, up to date and efficiently & effectively ordered / managed
  • Producing various documentation and presentations in an accurate manner
  • Arrange an active schedule of visits and meetings with national politicians
  • Maintain strict confidentiality and ensure all confidential material is filed according to policies, procedures
  • Finance – making purchases and invoice management
  • Meeting room management - coordinating catering, internal and external functions – assisting with events/functions off-site
  • Travel Management - bookings and reconciliation
  • Health and Safety reporting
Skills and Experience:
  • Demonstrated experience in a similar role, with highly honed administration skills
  • A highly organised professional manner with excellent time management
  • Ability to be highly adaptable and multitask and manage competing demands
  • Experience in managing relationships across a varied stakeholder network
  • Advanced computer skills including sound knowledge of Microsoft office suite of products
  • A personal interest in Social Services to make a positive difference
  • Working knowledge of OH&S policies and practices
  • Exceptional attention to detail
  • Ability to communicate effectively in person, on the phone and via email
Please forward your cover letter and resume in WORD format.
  
Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID: JSOM02