Executive Assistant

Boutique Consulting

Executive Assistant| Global Giant | 1 Year Contract | CBD | $100,000 + Super NEG

About the Company
Join this Global Investment Firm based in the CBD for a rare opportunity to support a collaborative team. Be the master of your trade in a varied role where no two days will be the same. This is a 12 month maternity leave contract starting immediately.

About the Role
Your primary focus is to provide administrative support to the senior team. This role represents an opportunity for someone to utilise their excellent time management skills to help the team achieve their goals. 
 
Key Responsibilities:
  • Providing senior level support to the Bankers, Analysts and Graduates and manage client, investor and prospective client relationships
  • Expense reconciliation and processing of invoices for the team
  • Answering all telephones, acting as the gate keeper to senior level professionals
  • Manage diaries; co-ordinate client meetings, in-house client events, site visits, conference calls and VC’s and catering
  • Travel and logistics management, both international and domestically for all the team,
  • On-boarding of all new starters
  • Printing of reports and documents as required & ordering business supplies including stationery, business cards, binding materials
  • Processing of vendor invoices & Expense management for the team
  • Arrangement of asset tours (arranging site access as well as booking ground transportation and travel arrangements/printing material)
About You
  • Strong communication skills (written and verbal)
  • Proficient in Microsoft suite: word, excel, PowerPoint (Advanced skills preferable), Outlook
  • Accuracy and attention to detail
  • Team player – ability to participate and contribute
  • Fast, accurate and efficient
  • Pro-active and able to use initiative
  • Ability to work under pressure
  • Confident networker and comfortable in high level discussions to various stakeholders 
To be successful in this role, you must have a minimum of 5 years’ experience as an Executive Assistant, supporting a large team. We are looking for someone who is flexible and can work well as part of a team. Someone that takes ownership and pride in their work as well as being accountable. Your personality will be engaging, approachable and always happy to help!
 
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