Company Secretary - Education and Industry Association

Greenfields Executive Recruitment and Search

Join a prestigious Education and Industry Association who is seeking to appoint a Company Secretary to provide high level support to the Board.

  • Full Time, Permanent Position
  • Preeminent Association with over 23,000 members
  • Great CBD Location
The Role

The successful candidate would be responsible for the oversight of governance procedures of the Association including company secretarial services, legal compliance, insurance and other related activities of the Organisation.

  • Provide high quality secretarial support to the Board and Board Committees including, but not limited to the preparation of agendas, briefing papers, minutes, manage any conflicts of interest processes, provide general governance advice as required
  • Manage the Associations General Meetings including preparation and get approval of the Notice of Meeting and liaising with the Associations registry provider
  • Manage actions arising from Board and Board Committee meetings
  • Provide governance advice and support to the Board, the CEO, members of the Senior Leadership Group and other staff
  • Ensure new Board Directors are inducted in a timely manner
  • Manage regulatory reporting
  • Develop, review and revise as required relevant governance policies, By-laws and protocols
  • Manage the Association’s Election cycle and contribute to other projects within governance such as the Annual report and annual insurance renewals
  • The Association’s Constitution subject matter expert ensuring the Board meets requirements in carrying out its functions
  • Deal with other governance related projects and enquiries as they arise
The Successful Candidate:
  • Tertiary qualifications in a relevant discipline
  • Demonstrated experience providing executive support to Boards / Board Committees
  • Knowledge and understanding of governance practices at both Board and corporate levels and corporations law requirements
  • Sound people management skills
  • Sound organisational, analytical and problem-solving skills
  • High level written and oral communication skills
  • Initiative, self-motivation and the ability to work independently as well as in a highly collaborative team environment
  • Tact and sensitivity in dealing with confidential issues
  • Proven ability to prioritise, multitask and work under pressure within the context of tight and, at times competing deadlines
  • Strong interpersonal skills
  • Willingness to become involved and help staff in other areas of the College in matters of relevance
  • Attention to detail with thorough collection and recording of discussion and events within but not limited to written documentation and external stakeholder interactions
  • Accurate drafting of minutes and other relevant documents such as policies and briefing papers
  • Common sense and a pragmatic approach to seeking solutions to issues that may arise

Please direct your application including a cover letter and resume to Sandra Crawford by way of email to
All applications will be treated in the strictest confidence.