Board Secretary

South West TAFE

A great opportunity to become involved with this Industry leading training organisation supporting the Board and Governance function.

  • Part-time 19 hours per week, fixed-term 12 month contract
  • Warrnambool Campus
  • $74,920 per annum pro-rata, plus superannuation
Who is South West TAFE?
South West TAFE is a world-class educator in an idyllic regional setting at the heart of Victoria’s Great Ocean Road region.
As the number 1 education and training provider in south-west Victoria, SWTAFE offers practical and inspiring teaching that prepares students for in-demand jobs now and into the future.
Our focus is on delivering courses that give our graduates the skills they need to thrive in their chosen careers.
We offer over 150 nationally-recognised qualifications and short courses, and all are delivered by people with practical experience and backed by strong industry connections.
Our delivery is flexible, modern and designed to meet the requirements of the workplace, giving students the best skills to succeed.
South West TAFE’s campuses are located in Warrnambool, Hamilton, Portland and Colac with training facilities also located at Glenormiston and Sherwood Park (Deakin Warrnambool).
Position overview/your opportunity
Part-time 19 hours per week, fixed-term 12 month contract
Warrnambool Campus
$74,920 per annum pro-rata, plus superannuation
The Board Secretary co-ordinates the affairs of the Board providing support to the Board Chair and advice regarding the Board’s statutory requirements, governance responsibilities and accountabilities, ensuring that the Board processes run efficiently and effectively.
Key Responsibilities
Key Responsibilities for this position may include, but are not limited to:
  • Support the Board to ensure the Board’s operations, policies and decisions are in accordance with relevant Acts and South West TAFE’s Constitution.
  • Provide specialist advice to the Board on discharge of its roles and responsibilities.
  • Manage the budget for the South West Institute of TAFE Board.
  • Manage and oversee the distribution of agendas and reports to the Board and Board Committees and attend all Board Committee meetings.
  • Manage the annual process of archiving Board papers
  • Prepare the schedule of Board and Board Committee meetings.
  • Maintain the Annual Board Governance Agenda outlining reports required and ensuring that all Board Statutory requirements are met in the appropriate timeframe.
  • Facilitate the Directors, Executive Managers and other relevant managers completing the register of pecuniary interests.
  • Provide specialist advice to the Board regarding conflict of interest
  • Organise the reimbursement of expenses incurred by non-executive Directors in undertaking their role of Director.
  • Liaise, on an individual and team basis, with employees at all levels of the Institute and with counterparts in other organisations to discuss alternative strategies and with other employees to resolve intra-organisational problems. In the field of expertise influence decisions both within and external to the work area.
  • Liaise with the Chair of the Audit, Risk & Compliance Committee to co-ordinate the annual performance review of the Audit, Risk & Compliance Committee and the Internal Auditor.
Liaise with the Department of Education and Training Governance Unit.
  • Develop and maintain a continuous program of self-development as agreed with the Board Chair. The Board Chair will liaise with the Board Secretary regarding the Committee’s expectations in regard to the self-improvement program and assessment of performance.
Mandatory requirements
  • A relevant tertiary qualification in Legal, Administrative, or Public Administration or a Post graduate qualifications in a relevant discipline e.g. Graduate Diploma of Applied Corporate Governance; or
  • Extensive experience with lesser formal qualifications
  • Employee Victorian Working with Children and satisfactory Police Check
  • Experience using Microsoft Office products
Highly desirable requirements
  • Experience working in a governance setting
  • Experience at administrative excellence at working with government departments or governance boards
  • Strong governance knowledge, with a desire to continue development in this space
We strive to be recognised as an employer of choice by providing staff with excellent working conditions and the opportunity for exciting career, personal and professional development opportunities including:
  • Competitive salaries
  • Community focused employer
  • Extensive Staff Development
  • Staff health & wellbeing programs
  • Staff discount program (Shop'n Save) & social club
  • Convenient campus locations
For further information please contact one of the following.
Mark Fidge, Chief Executive Officer on 03 5564 8920
Shannyn Carter, Executive Manager, Corporate Services on 03 5564 8987
Applications close:  Sunday 26th January 2020
How to apply
If this role resonates with you and you have the necessary skills and experience, then we would like to hear from you.

To apply for the role, please click ‘Apply for this job’ and provide a copy of your cover letter containing your responses to the key selection criteria as outlined within the position description along with you current resume.
A full position description is available from our Careers at SWTAFE webpage.
South West TAFE is an equal opportunity employer; fostering a fair, safe and inclusive environment, embracing all forms of diversity.
We strongly encourage Aboriginal and Torres Strait Islander people to apply.