Administration Assistant / EA (Owners Corporation)

Woods & Co Recruitment

Fantastic opportunity to support the MD at a successful, growing owners corp business. Assist with admin duties, emails and 3rd party communications.

  • Inner-East Office Location (WFH During Covid)
  • Growing Business | Great Career Progression Opportunities
  • Amazing Team Culture | Supportive | Friendly
Woods & Co has partnered with a well-respected, successful, and growing owners corporation management business located in Melbourne's inner east. 

To support their growing team, the business requires an experienced Administration Assistant / Executive Assistant to work directly with the Managing Director. 

The successful candidate will have knowledge of the real estate space (preferably with owners corporations), demonstrated experience across the MS Office suite, an understanding of financial reports and budgeting, and outstanding written and verbal communication. 

What’s in it for you?
  • $55,000 + super
  • Inner-east office space with ample parking and good PT access
  • Normal office hours
  • Ongoing training and development
  • Pandemic-proof business with a high level of job security 
  • Growing business with awesome opportunities for progression
  • Very supportive and friendly team culture
What do you do?
  • Handle a lot of email communication in a highly professional manner
  • Manage diary and calendar appointments
  • Prepare notice of meeting template for AGMs
  • Check financial statements and note any abnormalities before AGMs
  • Prepare minutes for AGMs and committee meetings 
  • Obtain quotes for maintenance and upgrade works
  • Issue work orders 
  • Lodge and follow up on insurance cliams
  • Update and maintain 'property bible'
  • Handle incoming phone calls
  • Help manage arrears 

What do you need?
  • Knowledge of OC management (HIGHLY regarded)
  • Proven experience with Microsoft Office Suite
  • Understanding of financial reports and budgets 
  • Fantastic communication, both written and verbal
  • Able to multi-task 
  • Friendly and sociable

If you're as passionate about this position as we are then please don't delay and apply now! We are interviewing immediately. For a confidential discussion please call Zach Rose on 0418 144 476.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
*You will only be contacted if you are shortlisted.