Receptionist & Facilities Administrator

Toyota Financial Services (Hays)

Toyota Finance Australia has an opportunity for an experienced Receptionist to support our Head Office at St Leonards.

  • Immediate start position
  • 12-month fixed term contract
  • Flexible work arrangement split between home and office
Toyota Finance Australia is the country's largest automotive financier. With over 30 years’ experience in the Australian market, an extensive network of regional offices and as a leader within the worldwide business group, we pride ourselves in understanding and listening to our guests.
We're well known in households and trusted by Australians and businesses to look after their financial needs, supporting them with vehicle finance and insurance, warranty solutions, fleet management services, commercial hire purchase and wholesale purchase.
Our unique culture, work approach and business practices make Toyota a successful, global company. We are about more than vehicles and vehicle finance – we are about achieving success in business the ‘right way’ through The Toyota Way philosophy, while continuing to support people and their communities.  Our commitment to Continuous Improvement and Respect for People mean our people support each other’s development and success to deliver our global vision of mobility for all. 
Reporting to the Facilities and Administration Manager, your responsibilities will include:
  • Provide customer service to fellow employees and guests to ensure smooth running of front desk and office operations (onsite and remotely)
  • Accurately track, manage data and process payment of invoices
  • Manage phone system and first point of contact for inbound phone calls
  • Handling internal and external phone and email inquiries
  • Processing mail (inbound and outbound)
  • Organising and recording courier deliveries (Inbound and outbound)
  • Managing catering requests
  • Organising and tracking security passes
  • Meet and greet visitors in a professional manner and arrange contractor inductions where necessary
  • Assist the Workplace team with processing facilities requests and providing backup support for other roles within the team as required e.g. stocking areas with stationery and amenities.
  • Be proactive in ensuring a clean, tidy and well-presented work environment (reception, mailroom and guest meeting rooms) for all employees;
  • Full responsibility for administrative tasks, e.g. updating databases
  • Fulfilling requests for internal services including Guest Wi-fi, catering, temporary staff passes, meeting rooms and jailbreaking (lockers, cabinets etc).
  • Perform general office administrative tasks such as creation of word documents, spreadsheets, publications, and signage for the office

You’ll be successful in this role if you have:
  • Demonstrable Corporate Services and reception experience
  • Experience coordinating people and building requirements
  • Professional presentation
  • Ability to maintain a high level of confidentiality
  • A drive to provide exceptional customer service
  • High attention to detail
  • Good communication both written and verbal
  • Intermediate Microsoft Office skills (excel, word, PowerPoint)
  • The availability to work Monday – Friday

If you’re successful, you’ll undergo background verification checks before you start employment with us.
If you’re keen to join an organisation that recognises the value you add to our business and this is the role you've been looking for, we'd love to hear from you.
To find out more about Toyota Finance Australia please visit our careers site