Administrator

Bolton Clarke

Do you love variety where two days are never the same?

  • Parking onsite - Ravenhall location
  • Permanent Part Time 30hrs/week Mon-Fri (across 4 days)
  • $23.15/hr + added benefits!
An exciting opportunity is available for an experienced Administrator to join the team at Bolton Clarke on a permanent part time basis in our office in Ravenhall. 

The role of the administrator is to provide quality support and assistance to a variety of stakeholders, to process client documentation and action internal and external customer enquiries through the provision of a high level of customer service.

What we can offer YOU!
  • Private Health Insurance Discounts
  • On- site parking
  • Salary packaging benefits – get up to $16,000 per annum tax free
  • Employee Assistance Program for staff & family members
  • Free Annual Flu Vaccinations
Your Role:
  • Provide a wide range of administrative support services to the Victorian Operations team
  • Undertake day-to-day entry in systems ensuring the recording of all transactions meet organisation standards and are carried out in a timely manner.
  • Maintain Victorian Operations Region records in accordance with organisation policies, guidelines and procedures.
  • Field incoming telephone calls and liaise with field staff using technology as appropriate.
  • Ensure that office, medical and equipment supplies are appropriately maintained and ordered in line with organisation policies, guidelines and procedures.
  • Deliver supplies and equipment between the Victorian Operations Region office and the local area teams.
  • Action internal/external mail and emails in a timely manner.
  • Prepare and distribute client referrals and process client discharge documentation.
  • Liaise with Information Services regarding operational issues with technology, i.e. mobile phones, laptop computers.
  • In collaboration with the Office Manager, coordinate and facilitate fleet vehicle allocations, changeovers, servicing, replacement and maintenance.
  • Provide financial administrative support including accounts payable activities, petty cash and supply ordered, ensuring processes are in accordance with organisation policies, guidelines and procedures.
  • Provide administrative support to people processes including recruitment activities, orientation and payroll enquiries, ensuring processes are in accordance with organisation policies, guidelines and procedures.
  • Ensure effective communication flow between direct care and management staff, the Customer Service centre, other Departments and Divisions.
What do we need from you?
  • Certificate III or IV in Office Administration (or equivalent experience)
  • Demonstrated experience in financial administrative procedures, including petty cash and accounts payable.
  • Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel) to the intermediate level or higher.
  • Demonstrated ability to quickly learn and navigate new systems/programs (essential).
  • Excellent interpersonal and communication skills – written and verbal.
  • Demonstrated excellent organisation and time management skills.
  • Well-developed problem solving skills
Federal Police Clearance must be attained and declaration made of any future charges or convictions that could potentially affect your role within Bolton Clarke.

Our People

People first. Easy to say, not always easy to do. Often it’s the small things that mark a real ‘people person’ – and these are the people we love to have on our Bolton Clarke team. People who are good listeners. People genuinely interested in others. Those who love a good chat, and those who look to do the small, everyday acts that make a real difference.

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.