Accounts Administration Assistant


We are looking for an Accounts Administration Assistant with at least 1 year of experience in an Accounts Admin role.

This is an exciting opportunity to work with a people centric, customer focused business. Beepo is a fast-growing BPO in Clark, Pampanga with an Employee Satisfaction rate of over 96%.
You will need great English communication skills, both written and verbal. You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
Duties and Responsibilities:
  • Enter client invoices / orders into MYOB to correspond with the payment schedule as detailed in the Conference Management Contracts and update the client card file (BDM to provide copy of Conference Management Contracts to accounts)
  • Produce deposit invoices and forward to BDM for inclusion in the client contract package (terms of payment to state that payment is due within 14 days of the signed contract being returned to the company)
  • Review outstanding orders and convert to invoices in consultation with the Group Finance and Administration Manager and Director 
  • Invoice debtors as required and process the timely payment of invoices in MYOB
  • Reconcile the bank statements for company accounts and trust accounts: 1, 2, 3, 4, 5 and 6.
  • Reconciliation of weekly merchant statements - Reconcile with bank statements ensuring that the correct payments were processed to our accounts
  • Ensure all creditor invoices are entered into MYOB and coded to the relevant expense account / conference job code.
  • Liaise with suppliers re queries, payments etc
  • Ensure all creditor invoices are entered into MYOB and coded to the relevant expense account
  • Assist with the reconciliation of bank accounts including the Client Trust Account
  • Ensure disbursement summaries are received from staff at the end of each month and are then on-charged with the agreed mark-up to individual clients within 30 days
  • Ensure the timely payment of the AMEX and MC bills (within the terms of payment) and reconcile the statements ensuring that all client charges are on charged to client invoices and the company charges are expensed in MYOB 
  • Process the staff petty cash forms and ensure that disbursement expenses are on charged to relevant conference clients
  • Print and reconcile BPoint reports to EventsAir and funds received in EventsAir
  • Daily, post all credit entries from Bank Statements for each Trust account into MYOB.
  • Apply income received for relevant trust account, and enter payment into Events making sure that income is entered for the date money is received into the trust account.
  • Investigate any income that has not been allocated. Email all operations team and cc in POC to determine which conference the income/expense relates to. Any unknown EFT payments to be put to Suspense until it is determined what the payment is for. MYOB transfer from suspense to relevant conference when details known
  • Print monthly MYOB report from Custom Reports [GL Conferences]
  • Print monthly report in Events
  • Reconcile MYOB and Events on a cash basis based on moneys received in the bank account. Investigate any discrepancies
  • MYOB and Actuals column in Budget are to balance at end of each month.
  • Manage the workspace and ensure it is tidy and well maintained at all times
  • Perform any additional tasks as requested by the Group Manager – Finance and administration and the Director
  • That all orders are converted to invoices and distributed to creditors within 7 days of due date
  • Disbursement invoices are prepared and distributed
Qualifications and Experience:
  • Degree in Accounting or related
  • At least 1 year of experience in Accounts Admin
  • Background in MYOB and email follow ups would be an advantage
  • Proficient in MS Office and Google Apps
  • Savvy with technology and systems
  • High level of accuracy
  • Excellent communication skills both verbal and written
  • Enthusiastic/Loyal
  • Flexible and easily adapts to business needs
  • Must be willing to work in Clark, Pampanga