Legal operations Assistant

Colin Biggers and Paisley

Legal operations assistant required for planning and environment practice

  • Leading planning and environment practice
  • Fast paced team
  • 3 years + secretarial experience required
Colin Biggers & Paisley's purpose as a practice is to collectively build and secure the future of our clients, colleagues and community. We aim to be a high performing business and a preeminent trusted adviser of legal services in our chosen fields of expertise.
Our key driver is collaboration within, and across, our skillsets to serve our key industries. We understand that as individuals we are strong, but we are stronger when we are working together with a common purpose, vision and strategy.
What is different about Colin Biggers & Paisley? There is an enduring theme about our people and an emphasis on our values of loyalty, respect, balance and integrity. They underpin everything we do and what makes us unique in the market.

Key Accountabilities:
  •  Assisting the Legal Operations Coordinator with the daily operations of the group including administrative and financial management
  • Project managing files including, budget monitoring and drafting correspondence and client reports
  • Assisting the Legal Operations Coordinator with the management of group tender arrangements including tracking critical dates and contract requirements
  • Managing authors' calendars to ensure they attend meetings and appointments and updating InterAction (CRM database), where appropriate
  • Answering phone calls promptly, taking messages and passing them on to the relevant person
  • Using Colin Biggers & Paisley's document management system (iManage) to accurately save and retrieve all documents and emails on a daily basis in line with the filing procedure
  • Undertaking filing on a daily basis of physical documents
  • Booking travel/flights in accordance with Colin Biggers & Paisley's protocols
  • Preparing bills, entering timesheets and attaching creditors' tax invoices to adhere to service standards and retainers
  • Opening files and preparing cost agreements for new matters
  • Reconciling expenses for authors on a weekly basis
Required Competencies:
  • A minimum of 3 years' experience working in a secretarial or administrative role within a professional services firm
  • An ability to work autonomously and within a team
  • Proficiency with Microsoft Office packages (Word, Excel, PowerPoint, Outlook)
  • Experience working with Elite3E or a similar Practice Management System
  • An ability to organise and prioritise workloads, be flexible and work within tight timeframes
  • An ability to work effectively with all members of the practice
  • Respect and enhance Colin Biggers & Paisley's culture and align with Colin Biggers & Paisley's strategic goals
  • An ability to maintain confidentiality at all times