Property Management Administrator

The Company:

This large, multi-faceted agency has become a household name in Caloundra and surrounds. With a management team committed to supporting and growing the team, they run a well-oiled machine in both their Property Management and Sales departments, consistently delivering 6-star client service. Their staff enjoy a collaborative, “team oriented” work culture where success is shared and celebrated, and everyone feels like a valuable and contributing member of the team. The office is sleek and modern, located in Caloundra's busy hub, surrounded by beautiful beaches, bars, cafes and shops.

The Role:

We are seeking an experienced Property Management Administrator to join a team of six. The role is a 12 month Maternity Leave contract commencing mid January. The role will involve the following key tasks and responsibilities:-

• Lease Renewals as required including issuing of CMA, reminders to owner and tenants, issue of Priority 4 Documents. Assist with coordination of Smoke Alarm Inspections in line with current legislation for all lease renewals.
• Ensure Pool Safety Certificates are current and held in line with appropriate legislation
• Schedule monthly routines in line with geographical requirements and property manager daily activities as required
• Marketing/Advertising of new and current properties for lease to all internet portals as required
• Assist Leasing Consultant with viewings and processing of applications as required. Assist Property Manager with routines as required.
• Landlord insurance tracking – ensure copies of current policies are held in office
• Assist with coordination of maintenance tasks
• Assistance with invoicing and entering invoices into Console
• Water Invoicing
• Set up of new properties, tenants and owners in Console following standard procedure
• Prepare Tenant Sign Up packs, New Management packs and Vacate packs
• Coordination and tracking of Rate My Agent Reviews for new tenancies
• Assemble files for new managements with Business Development Manager including tagging and copying of keys
• Provide administration support to the Property Managers / BDM / Leasing Consultant where required
• Ensure effective development, implementation and maintenance of systems or projects as required.
• Ensure checklists, letters, forms and systems are being used correctly.

To be successful in this role you must have:

• A sound understanding of the Property Occupations Act 2014, Residential Tenancies and Rooming Accommodation Act, Privacy Act, Anti-Discrimination and any other relevant Acts.
• At least 12 months experience working in a Property Management position
• Retain a current Queensland Drivers Licence and Real Estate Salespersons Certificate 
• Excellent understanding of Console software, Inspect Real Estate, Filesmart

Please express your interest in this position by clicking "Apply" now with a current copy of your CV in word format. For further information please contact Rachel Kong from Co. Recruit on 0417 198 330.

We regret to advise that only those shortlisted for this position will be contacted, thankyou for understanding.