Part Time Accounts Assistant

Aspire Cambridge

The Accounting Department's primary function is to ensure that the School's legal and financial obligations are met at all times

Aspire Cambridge are recruiting for a Part Time Accounts Assistant (term time) on behalf of our client in Cambridge, Cambridgeshire.

Our client is a very prestigious private school based in Cambridge

Role and Responsibilities:

The Accounts Assistant deals primarily with purchase ledger and expenses payments, but will also be involved in many other areas; it is therefore expected that applicants would wish to be as fully involved as possible. Specific duties include, but are not limited to:
  • Processing purchase invoices and maintaining the purchase ledger system.
  • Banking and bank reconciliation for the School’s main bank account.
  • Maintaining the petty cash.
  • Processing staff expenses.
  • Assisting with the lettings process.
  • Administering employee benefits schemes, such as Childcare Vouchers, Cycle to Work, BUPA etc.
  • Administering the School trips management system in conjunction with trip leaders.
  • Carrying out suspense account reconciliations.
  • Booking staff training courses as required and managing the evaluation process.
  • Reporting to the College regarding utilities.
  • Carrying out basic payroll entry.
  • Running the School’s Direct Debit system.
  • Taking fee payments via the School’s credit card facility.
  • Assisting with billing as directed.
  • Archiving finance data in accordance with data retention guidelines.
  • Other ad-hoc projects as directed by the Finance Director or Bursar.
The above list of duties is not exhaustive, and the post holder may be required to undertake tasks, roles and responsibilities as may be reasonably assigned to them.


  • You will work for 34 weeks per year (term time), plus an additional 8 weeks outside of term time, according to the needs of the School and as directed.
  • Weekly working hours are 20 per week, plus a 30 minute unpaid lunch break. Exact daily working times to be agreed with candidate. Ideally the working hours will be spread across 5 days (Monday to Friday), but some flexibility is available to suit both the candidate and the School’s needs.
  • There are occasionally times when you may be asked to work outside the above stated hours, e.g. being available for staff meetings or training after School or for the (very) occasional Saturday morning or weekday evenings for extra-curricular events
  • The salary for the role will be in the range £10,680 to £11,651 per annum, dependent on skills and experience. This is based on 20 hours worked per week for 47.3 weeks per year (34 weeks term-time work, 8 weeks non-term-time work and 5.3 weeks paid holiday).
  • Salaries will be divided into 12 equal instalments 
  • Salaries are reviewed annually and adjusted in September of each year. The next review point is September 2020

  • The annual paid holiday entitlement for this role is 5.3 weeks, inclusive of Bank Holidays. Payment for your annual leave is included in your monthly salary. Holidays will be allocated when the School’s offices are closed. No holiday is to be taken during School office opening periods. The annual holiday year runs from 1 September to 31 August.
  • Any day or week on which you are not required to work (because of the School holidays) but for which you are not entitled to be paid (because you have taken all of your paid holiday entitlement) will be treated as unpaid leave. As stated above, payment for annual leave entitlement is included in the stated salary.
Key Requirements (Qualifications and Skills):

Overall, the successful applicant will wish to play a full part in the life of a highly energetic, caring and successful school and is likely to possess some or all of the following characteristics and experience:
  • Previous experience in a busy Finance Department (in an education setting would be ideal but not essential).
  • Excellent literacy and numeracy skills.
  • Substantial proficiency in the use of IT applications, in particular accounting systems and MS Excel.
  • High levels of accuracy, attention to detail and a commitment to delivering high quality results.
  • A logical and pro-active approach.
  • The ability to prioritise for self and others and be able to work on own initiative as well as in a team.
  • Excellent communication, interpersonal and presentation skills, able to relate well to all staff, both teaching and support.
  • An understanding of the responsibilities involved in handling sensitive and/or confidential information.
  • Knowledge of HR and Payroll processes an advantage but not essential.
  • A desire to learn new skills.
  • A commitment to Safeguarding within an education setting.
  • A respect for colleagues and an understanding both of education in general and of the School’s specific ethos and aims.
Start: Immediate 
Location: City, County
Hours: 20 hours a week
Salary: £10,680 to £11,651 per annum,

If you are interested in this position, feel you have the relevant experience and skills and would like to apply, please call our team on 01223 855440 or apply online.

Whilst we’d love to get back to every applicant, it is not always possible, so if you haven’t heard from us within 3-5 days, please note that your application has not been successful on this occasion.

Aspire Cambridge is acting as an Employment Agency in regards to this Permanent opportunity.