Office Coordinator - Knoxville, TN

RealREPP

This individual will be the right hand for a General Manager in the daily management of office operations for a gorgeous outdoor power center!

RealREPP, a full service commercial real estate recruiting firm, is currently teaming with a growing, stable and innovative commercial developer to assist them in hiring an Office Coordinator in Knoxville, Tennessee. 

This Office Coordinator will be a part of this dynamic and growing property management team. We are looking for someone who is a team player, friendly, professional and someone who has proven experience in managing daily accounting functions (accounts payable and bookkeeping are ideal) and is extremely organized. This is a growing and dynamic organization that will offer growth. 

This company offers an excellent hourly rate plus annual bonus, and excellent benefits. They are an innovative company focused on their employees and creating a team oriented and dynamic environment. 
 
Responsibilities
  • Assist General Manager with all correspondence and reports.
  • Assist General Manager in annual budget preparation and quarterly reforecasting.
  • Assist General Manager with correspondence to tenants and maintain correspondence files.
  • Prepare monthly financial reports including variance notes for monthly income statements and updates to accounts receivable summaries.
  • Lead accounts receivable efforts under the direction of the General Manager.
  • Assist with coding and processing of property invoices.
  • Prepare vendor contracts and event agreements and ensure vendor compliance with insurance requirements. 
  • Gather, prepare and distribute RFP’s for CAM and Capital Projects.
  • Responsible for ensuring welcome letters to new merchants are prepared and distributed in a timely fashion.
  • Schedule onsite meetings with vendors. 
  • Assist with preparation and execution of on-site events and initiatives.
  • Assist with answering incoming telephone calls, greeting walk-in visitors and assisting with general information delivery. Includes taking work order requests and communicating to appropriate parties.
  • Other duties as assigned. 
Qualifications
  • College degree or equivalent experience in office administration, accounting or retail property management required.
  • Knowledge of principles and skills of accounting.
  • Cash handling experience a plus.
  • Detailed and accurate with numbers including data entry and review.
  • Must proficient with computer software applications including Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, accounting software, and use of the internet.
  • Excellent written and oral communication skills.
  • Deadline oriented, organized, and able to handle multiple tasks in a fast-paced environment.
  • Exceptional organizational skills a must.